Grant Reporting Requirements
So you received a SARE grant. Congratulations! You'll be managing your grant in MySARE. MySARE is an online reporting system that allows SARE project leaders to submit reports and relevant resources. This is not at all difficult, but it must be done before funds are released. Once you have registered your project, it will be available and searchable for public viewing as part of the SARE projects database.
After a grant project is registered, project leaders submit annual reports, followed by a final report at the project's conclusion. The project reports are divided into several sections, including a summary, objectives, materials and methods, and impacts/results/outcomes. Report sections vary depending upon the project type.
Annual reports are due the first week of April every year. Final reports are due 45 days after the project ends.
Reports are reviewed by the relevant regional SARE office before being posted to the SARE website.
How to register your grant
A SARE regional administrator will initiate the reporting process by entering your new project into the system. You will receive an email from the administrator when your project is created. This email will include your username. Please save it for future reference.
You can now log on to MySARE. You will need to create a password in order to access the system, but once you do you’ll be able to edit your profile, submit your project overview or submit project reports. Contact John Dorner at email@example.com if you have trouble logging in.
To get started in managing your grant project, you’ll need to create a project overview and the project narrative.
The project overview provides basic grant project information, such as participants or farmer and extension involvement. It also allows grant leaders to identify a commodity category and commodities, as well as the specific sustainable ag production practices.
The project narrative is created the year the grant is awarded. The project narrative describes the grant project and includes the following sections: Summary/Abstract and Objectives/Performance Targets.
Once your project overview and project narrative are set up, you can then submit annual reports and final reports per the requirements of your grant.
Follow the link for more detailed instructions on navigating the MySARE system and submitting reports and project products.
See the links below for detailed annual and final report instructions for each of SSARE’s grant types.
If problems arise
Resolve any questions about using the reporting template early on, since this template will be used to submit annual progress reports as well as your final report. Reports not submitted on time may delay the payment of invoices and your dean will be copied on second requests for delinquent reports. If you have any problems contact firstname.lastname@example.org.
Research and Education projects must submit annual and final reports.
Large Systems projects must submit annual and final reports.
Professional Development Projects must submit annual and final reports on their training activities.
On-Farm projects must submit annual and final reports on their research activities.
Producer projects must submit annual and final reports on their research and education projects.
Sustainable Community Innovation projects must submit annual and final reports on their community development projects.
Graduate Student projects must submit annual and final reports on their research activities.